Creating Contacts and Accounts

This article covers the following topics:

1. +Add a Contact or Account
2. App Form Example- Contacts Form
   - Required Fields
   - Restricted Fields
   - Reference Fields
   - Form Sections
   - Save
3. Updating Records

There are multiple different ways to create Contacts and Accounts in FreeAgent, including automations and imports. In this article we will cover how to create a Contact or Account record manually using the +Add button in the All Contacts or All Accounts view.

+Add a Contact or Account

To create a Contact or Account using +Add, go to the Apps section of the Navigation menu and select the All view for the App of your choice. In the example below, we have navigated to the Contacts App and clicked on the "All Contacts" view.

Next, select the +Add button in the top right corner of the All view page to open the App's form. 

Now you can input the specific details for the Contact or Account.

Note: If you want to customize the fields or designate which fields are required, see our Form Fields article for instructions.

App Form Example- Contacts Form

Required Fields

Required Fields are marked with a red asterisk and must contain a value in order to save the record. For example, all Contact records must include a First Name. 

Restricted Fields

Restricted Fields will be grayed-out and unselectable. 

Note: Fields may be restricted due to form rules or other settings that restrict manually adding data such as Calculated Fields.

In the example above, Name is Calculated Field whose value is determined by combining the First Name and Last Name fields.

Reference Fields

Reference Fields can be used to connect an App record to a different App record. For example, you could have a Reference Field in your Contact records that reference the Account record the Contact belongs to. 

To learn more about References Fields, check out our References(Field) or References(Join Field) articles.

Form Sections

Each App Form is separated into sections of related information. For example, the Contacts App has a section for General Information (Name, Title, Contact Type), Contact Details (Email, Phone, Timezone), Contact Preferences (opt-out of email, text, and telephone communications), and more.

Save

Once you are done entering all the information you want included in the record, click the Save button to create the record. The record will be accessible from the All view of the App the record was created in.

Updating Records

To update an App record, select the Edit button in the top right of the record's detail page.