FreeAgent CRM’s user-friendly navigation allows you to easily interact with your data and toggle between different views on the platform. Learn more about the different actions available in all the FreeAgent CRM views.
Edition Qualifier: View Navigation is available in all FreeAgent Editions.
User Permissions: No special permissions are required.
In this tutorial, we will cover the following topics:
1. Search
The search function allows you to use keywords to find exactly what you are looking for. It will take your keyword(s) and match them to existing records in the selected App as you type them.
However, if you are looking for more specific data, you can use the advance search functions.
Advanced Search
There are 6 options for you to dig deeper into your data if you are looking to get specific results.
| ADVANCE SEARCH | DESCRIPTION | EXAMPLE |
| Exact Match | Enclose the keyword between double quotes "" to get an exact match. | To find FreeAgent type "FreeAgent" |
| OR | Use | (Vertical Bar) to get coincidences that match one OR the other word in the search. | To find FreeAgent or CRM type FreeAgent | CRM |
| AND | Use and to get coincidences for all the words used in the search. | To find FreeAgent CRM type FreeAgent & CRM |
| Exclude | Use ! at the beginning of your search to exclude that word from the results. | To find a contact named Ryan whose last name is not Smith type Ryan & !Smith |
| Group Rules | Use ( ) to enclose various rules to gain more control in the results. | To find a contact named Ryan or Dave whose last name is not Smith type (Dave | Ryan) & !Smith |
| Starts with {word} in Group rules | Use :* to get results that match with the first letters of a word. | To find contacts named Dave whose last name is Stephens type Dave & St:* |
These advanced functions can also be used in the Global Search available in the menu. To learn more about Global Search, please visit the following tutorial:
Global Search
Special Considerations
- When the search contains a special character from advanced search symbols like |, &, ! It will get you the exact match (not a fragment), so you will need to use : * if you are not looking for the exact match.
- When the search does not contain any advanced search symbol, but you use a space between words, it will search the words in the order you typed them in, for example, if we want to search a contact with the name John Martin, you can enter the text Jo Mar. The platform will get you the records with the coincidences that follow the specified order
2. Filters
Filters allow you to specify a given value for your records to be displayed on the view. You can apply as many filters as you need in order to create your perfect view.
To learn more about Filters, please visit the following tutorial:
Filter Data
3. Change Views
To switch between your views, just click the View dropdown to display the available options and select the one you need. The existing views are:
It is so fast and easy that you can flawlessly change from one chart view to the next.
4. Saved Views
Once you have created a perfect view for your app the best thing to do is to save it to create a View that you will be able to access any time. This will save you a bunch of time, as it will automatically apply all your filters and special configurations once you go back to that view. You also have the option to 'Save changes' to an existing save view and direct access to 'manage your views'.
To learn more about them, please visit the following tutorial:
Manage Views.
5. View Configuration
Here you can customize your View. Select the columns you want to see and uncheck the box for those you don't need. Additionally, you can reorganize them by dragging and dropping them in the right order.
The following view types also offer the option to pivot by a specific field:
- Board View
- Charts (Bar, Pie, Donut, and Funnel)
- Pivot Table
Note: View configuration is not available for the Rolodex View.
6. General Actions
The general actions include the option to create a new record and to export your information to a CSV. The contacts app includes another action called 'Suggested contacts' that will enable you to create a new contact in FreeAgent CRM from those that you have email communication.
Creating New Records
This action allows you to create a single record in the selected app.
Once you click on it, you will be able to fill in all the information relevant to the record in the form. Fields that are required in order to create the record will have a '*' symbol in red next to their name.
Export a CSV
This will generate a CSV file with a limit of 5000 records per download. This great feature will remember your current configuration and only export the data shown in the view.
Suggested Contacts
*Only available for the 'Contacts' app. This view will show you a list of contacts that have email communication with you. In order to show you this list, we scan your email and present you with the available contacts. There you can select to add them to FreeAgent CRM or just ignore them.
Export to Mailchimp
*Only available in the List View. Export all your contacts or just some of them to Mailchimp. To learn more about export to Mailchimp, please visit the following tutorial:
Export to Mailchimp