The Rolodex View is the go-to-view for a quick glance at the details of all your records, as it is composed of a list of records and their details. With it, you can go from one record to the next with just a click and still get all the details.
Edition Qualifier: The Rolodex View is available in all FreeAgent Editions.
User Permissions: No special permissions are required to use the Rolodex View.
In this tutorial, we will cover the following topics:
This view provides high-level detail for all the records. There are four main sections in this view.
1. Card List
This list includes all the records of the App. Since it is made from the Cards of each record it will show the most relevant information for each of them. You can scroll down the list to review all your records or get to a specific one.
Your team administrator can change the information displayed on the cards. For more information, please visit the following tutorial:
Here you will see all the details for the selected record. When you hover over this section the edit and delete buttons will appear. You can also click on the elements in blue since they are links or have special actions.
If they reference another App, clicking on it will take you to that App. A single click on phone numbers will initiate a call. Clicking an email address will open the email window.
3. Activity Timeline
In this section, you will see all the different activities related to that record. They can be Next Steps, sent or received emails, notes, @mentions, attachments. Through the Actions button you can call, email, schedule meetings or add attachments.
Each of the activities can be edited, stared, shared to another app, and even deleted.
Note: There are permission restrictions that could impact your ability to edit an activity. For more information, please contact your team's administrator.
4. Related Lists
Thanks to this section you can get information about related records on other Apps. The most relevant information about the related record is displayed on a Card. Your team's administrator can change its configuration. For more information, please visit the following tutorial:
If you click on a Card, it will take you to that record's detail page.
Rolodex View Configuration
This view allows you to change what you are seeing as the details of the record. If you are under the Contacts App for example and you select a contact then, on the details page, you see all the information related to the contact.
If you click the gear icon, located at the top right corner, you can specify a different 'Detail Reference' and the information shown on the details page will be updated.
It works wonders when you want to see, for example, the details of the account associated with your contact.
The options available in the dropdown for the 'Detail Reference' will vary according to the configuration of the App. It includes all the Reference fields available for it.